Brisa Caribe “Caribbean Breeze”

RENTAL & SECURITY DEPOSIT AGREEMENT
             for Villa Brisa Caribe ONLY

NAME of LEASEHOLDER:   ________________________________________________________________________

ADDRESS:______________________________________________________________________


CITY:  __________________________  STATE:  ____________________  ZIP:  ______________

COUNTRY:  _________________________

TEL. OFFICE:  ___________________  TEL. HOME: ___________________  FAX:  _________________

EMAIL:  ___________________________________

ARRIVAL: ______________________     DEPARTURE: ___________________   # of NIGHTS:  ________


My party includes: ____adults ____teens ___ children ___babies under 1 year of age at time of arrival.

Please list all of the Registered Guests in your party and the ages of all persons under the age of 30:                        Registered Guest                                              Age                              Registered Guest                           Age
1. __________________________________            _____          2. _____________________________________        _____

3. __________________________________           _____          4. ______________________________________        _____

5.______________________________           _____      6.________________________________        _____

7.______________________________          _____      8.________________________________        _____

9.___________________________________           ______      10. _____________________________________          _____

11.__________________________________          ______       12.______________________________________        _____

13.__________________________________         ______        14.______________________________________       ______

15.__________________________________         ______        16.______________________________________       ______

17.__________________________________         ______        18.______________________________________       ______

19.__________________________________        ______         20.______________________________________       ______

baby under 1 year at time of arrival ____________________     baby under 1 year at time of arrival ______________________

# of BEDROOMS: __________ RENTAL RATE including tax ________________   Payable by check drawn on US bank account, US dollar money order or bank transfer.  We can accept credit cards through PayPal but must add the 4.3% service fee.

REFUNDABLE SECURITY/DAMAGE DEPOSIT: $1000..

Please check the bedrooms you would like and how you want them prepared. 
NOTE: The Pool House bedrooms and area including the Kiddies pool, Poolside bar/dining area, and Poolside bathroom are only open to groups renting more than 7 bedrooms

_____ ASIA bedroom  (2nd floor/villa/ faces casita)   _____ Twin beds or ____ set up as a King bed
_____ BUENOS AIRES bedroom (grnd. floor/villa/ faces casita)  _____ Twin beds or ____ set up as a King
_____ MEDITERRANEA 'MASTER' bedroom (2nd floor/villa/faces ocean)   King bed
_____ SOUTH AMERICA bedroom (ground floor/villa/faces ocean and pool)   King bed & Double Futon set up as bed _____ yes _____no
_____ CARIBBEAN bedroom (ground floor/villa/faces ocean and pool)   King bed
_____ AFRICA bedroom  (2nd floor/villa/ nice courtyard view)   King bed
_____ PERSIA bedroom (ground floor/villa/nice courtyard view)   Queen bed

                              Open to groups who rent more than 7 bedrooms

_____ BOMBAY 'Pool House MASTER' bedroom (2nd floor/faces ocean and pool)   King bed
_____ MEXICO 'Pool House GUEST' bedroom (ground floor/faces ocean and pool)   King bed

We have 2 mattress pads similar to what you would find in a camper trailer.  These can be set up on the floor of the Mediterranean, South America, Mexico or Bombay bedrooms ONLY  If you require this please indicate in which bedroom(s)  ____________________    and _______________________


NOTE: Room choices & bed configuration must be made before arrival.  We do not make up rooms not rented.

We have a maximum of 3 pack & play type cribs.  How many do you require?    ____ 0     ___1    ____2  ____3   
In which bedrooms? ______________________  &   ________________________   &   ________________________

We have a maximum of 3 high chairs.    How many do you require?    ____ 0     ___1    ____2  ____3 

Please advise us of flight details of first group arriving: Airline__________________ Flight #________________

Flight Arrival Time:_______________ Expected arrival time at villa________________________
***Check in time is 3:00 PM   Check out time is 10:00 AM   We have secure storage if you wish to drop bags off

I agree to adhere to the following terms and conditions:

Leaseholder:  Only the reserving party will be considered the Leaseholder.  The Leaseholder will be held responsible for the payment and other leaseholder responsibilities enumerated in the rental agreement.

Terms of Payment: All reservations require a 50% DEPOSIT within 7 DAYS of booking for confirmation.  PLEASE NOTE: The reservation will automatically be cancelled if payment is not received on time.  The BALANCE of rental must be received no later than 90 DAYS prior to the arrival date. For all HOLIDAY bookings (Christmas and New Years) the balance is due within 180 DAYS prior to the arrival date.  For LAST MINUTE bookings (less than 45 days before arrival) the full rental and security deposit is due within 3 DAYS of putting the property on hold.  The SECURITY/DAMAGE DEPOSIT and SERVICE FEE/GRATUITY is due 45 days before arrival.  Failure to make payments on time could result in loss of reservation. 

Cancellation Policy: PLEASE READ CAREFULLY -  Cancellations should be in writing and are effective from the date we receive and acknowledge your fax or email.  The rental deposit, less a cancellation fee equal to one nights' rent is refundable until 91 days prior to the arrival date.  Cancellations between 61-90 days of arrival are subject to a 50% surcharge of the rental.  Cancellations less than 60 days of arrival are subject to a 100% surcharge of the rental.  Bookings for Christmas and New Years are subject to 100% surcharge regardless of time of cancellation.  100% of security deposit will be refunded upon any cancellation.  There is no reduction in the rate for reducing the number of people or bedrooms after the deposit is paid.   We STRONGLY RECOMMEND that you purchase trip insurance with clauses to cover you for any reason you might have to cancel.

Evacuation Policy: PLEASE READ CAREFULLY - If the Leaseholder is requested to evacuate the property by the Owner or their representative they must do so.  Leaseholder is responsible for their own transportation and alternative accommodation in the case of a mandatory evacuation.  No refund or price adjustment will be issued for hurricane evacuations, floods, threats of terrorism, or any other reason that might cause a guest to evacuate the villa.   We STRONGLY RECOMMEND that you purchase trip insurance with clauses to cover you in the event that you are required to evacuate.

Property Availability: PLEASE READ CAREFULLY - In the event that the property is unavailable due to damage from hurricane,  flood, fire, due to repairs not being completed on time, the selling of the property, etc. Owner shall be held harmless by Leaseholder.  Owner will make every effort to move guests to comparable accommodations at the original rate.  If comparable accommodations are not available, the Leaseholder agrees to accept a full refund of any monies paid. 

Personal Property/Valuables:  The area is not without petty theft.  Use the security safes provided.  Follow all instructions given in the guest book and provided by the Owner or their representative.  Lock all doors and windows when you are not in the unit.  Do not leave money or valuables unattended.  Owner will be held liable for any thefts.  Thoroughly check all drawers and closets before departing.  Owner only returns left behind items upon request at the Leaseholders expense.

** For peace of mind, we strongly RECOMMEND you purchase trip insurance when booking.  Here is a link to a web site where you can shop for insurance coverage for cancellation, medical, emergency evacuation, lost luggage etc.   http://insuremytrip.com/p/myquote?pid=5389  or click here  TRAVEL INSURANCE or here is a company that will cover you for up to 75% if you cancel for any reason.  www.travelinsured.com

System Failures, Maintenance & Rate Adjustments: PLEASE READ CAREFULLY – We try hard to ensure that items listed on our web site are in place, in working order, and the descriptions are as accurate as reasonably possible.  However, you should be aware that décor, colors, inventories and amenities may change at the Owners discretion.  The Owner and staff work hard to ensure that the villa is in good working order with all amenities in place.  The Owner or their representative will be available to handle questions, complaints and supervise maintenance.  In case of a maintenance problem, the Owner will strive to have the problem repaired as soon as possible after being notified.  HOWEVER, please be VERY AWARE that you will be visiting a developing country where not very far behind the beautiful villas, luxury condominiums and fancy resorts, is a country that is desperately poor with significant infrastructure weaknesses and an inadequate supply of quality trades people and parts.  Therefore, while normally there are no problems, there very well could be and the time to repair it may not be what you would expect.  Consider carefully that  NO REFUND, or RATE ADJUSTMENT shall be made for unforeseen failures such as the supply of electricity, water, pool filtration systems, air conditioning, telephone, television or satellite service, appliances, etc.  No refund or rate adjustment shall be made for any disturbance outside of the control of the property Owner or his staff, such as construction at nearby properties or noisy parties at other villas, condos or hotels.  Your agreement is for a specific property that is privately owned.  We cannot move you to another property if you have a problem or complaint with the property you have rented.  No shows, late arrivals, reductions in the number of guests, and early departures are all non-refundable. 

Construction Disturbance: PLEASE READ CAREFULLY – We are located in a highly desirable, rapidly developing, resort area where there is a possibility of construction disturbance.  There is no requirement for developers to notify the public prior to a project starting.  So while there may be no construction near the property at the time you make a booking, there is no guarantee that there will not be construction when you arrive.  It is not the Owners responsibility to advise Leaseholder of construction.  We cannot move guests, re-schedule, or make price adjustments due to construction.  Please consider this when scheduling a visit to the Riviera Maya. 

Registered Guests:  No visitors are allowed.  Only registered guests are allowed inside the villa and on the property. 

Maximum Occupancy:  Maximum occupancy is limited to the number of people agreed to in the final confirmation after all monies are paid.  We consider all children over the age of 1 year at the time of arrival as people in the head count. 

Smoking: Smoking is permitted on the terraces, garden, rooftop and around the pools.  ABSOLUTELY NO SMOKING is allowed inside the villa. 

Quiet Enjoyment & Parties: We wish to maintain a family atmosphere for the quiet enjoyment of our villa and property by our guests.  We rent to family groups and responsible adults only.  Party Animals please find another villa because you will not be allowed to go crazy here.  While it is expected that our guests shall be enjoying themselves, enjoying each others company and having fun, guests shall be sufficiently quiet and peaceful, so as not to disturb other residents in the neighbourhood.  Absolutely NO house parties or functions are allowed without advance WRITTEN permission from the Owner. 

Weddings & Special Events: The Owner welcomes small weddings, anniversaries, family reunions and other special events which involve ONLY those guests staying at the villa.  Sometimes these events require catering staff and other support people to enter the property.  Advance WRITTEN permission from the owners is required for anyone to enter the property who is not named in this rental agreement.  Please provide details as to 1) The type of function(s) you are wishing to have and when. 2) Details regarding the non registered support staff you wish to have access the property. This information will help us to assess if we will allow it and the appropriate extra charges if any.

Check in - Check out Time: Check in is after 3:00 P.M. and check out is before 10:00 A.M.  Arrangements can be made for secure storage of luggage should you require it in the case of an early arrival or late flight out.

Access and use of Villa items: The villa Owners, or their staff, may enter the villa to perform any repairs or maintenance as necessary.  If the villa is put on the market for sale, the villa owner reserves the right to allow the villa to be shown, but only by advance appointment made with the Leaseholder.  Every effort will be made to schedule such brief showings at a time convenient to you, to respect your privacy, and not interrupt your vacation.  Locked closets, storage rooms, cupboards, laundry, staff quarters, and the garage are not part of this rental.  Rearranging the furniture, using couches and pillows as beds, or removing any item from the villa other than beach towels, beach chairs, snorkelling/dive equipment, coolers and bicycles is prohibited. 

Keys: There is a $75 charge for any lost keys to replace the locks.

Bicycles: There is a $200 charge for a lost bicycle and a $15 charge for a lost lock or key.

Electronic Equipment: Leaseholder is not permitted to move, reprogram or disconnect any electronic equipment.

Furniture & Furnishings: Leaseholder is not permitted to re-arrange furniture or furnishins.

Children:  Parents should be aware that the villa is not without inherent risks.  While this is in no way considered to be the comprehensive list of dangers, you should consider that the swimming pool is not fenced off and the shallow end for kids does not have a physical barrier from the deeper end.  The wall down to the beach is set back but not fenced.  Railings on balconies can look like a climbing gym to kids.  Tiles can be very slippery when wet.  There are no lock offs for cupboards, drawers or electrical outlets.  Storage/maintenance rooms with poisonous chemicals may not always be locked off.  There are no child gates to block stairways.  Corners are not rounded.  There are pieces of art, various decorations, books, games etc. throughout the villa that are within reach of little hands, which you will be responsible for.  Now having said all of that, we have had hundreds of children of all ages at the villa and never had a serious problem.  Parents just need to know that children must be supervised closely.

Damage/Security Deposit: The Leaseholder agrees to maintain the property in the same condition as it was received.  After checkout the villa will be cleaned and a thorough inventory taken before the next guests check in.  Provided there is no more than reasonable clean up and nothing damaged or missing, then a check for the returned security deposit will be mailed to you within 3 working days.  It is understood that with the exception of the items mentioned within this agreement, all other damages or lost items will be deducted at replacement cost, which may include but is not limited to labor expense, shipping and importation costs.  You as the Leaseholder agree to take all reasonable steps to ensure that your family, friends and other guests in your party adhere to the rules and regulations affecting the villa.  It is fully understood that smoking inside the villa, using couches and/or pillows as beds, exceeding the maximum occupancy, allowing guests on to the property, and having non approved parties or functions, will forfeit the security deposit and could result in eviction.

Agreed:_________________________________    Date:  _______________________
 

INSTRUCTIONS

1) To make a reservation. Contact us by email  info@brisacaribe.com or telephone to confirm dates and rates.
2) Fill out the Rental & Security Deposit Agreement making sure to initial each page and sign it.
3) Mail the rental agreement form with your rental deposit to the address below within 7 days to confirm your reservation. Payable by check, money order or bank transfer.  We can accept credit cards through PayPal but must add 4.3% to cover the service charges.
4) A temporary confirmation will be sent to you by email upon receipt of the deposit and signed rental agreement.
5) Send the balance of Rental payment prior to 90 days before arrival.
6) Send Security Deposit and Service Fee/Gratuity payment prior to 45 days before arrival.
7) A receipt and confirmation for the final payments will be sent to you by email along with a pre-arrival package. This will contain emergency contact information, detail directions to the villa, travel tips and other useful information. You may contact us at info@brisacaribe.com  any time if you would like this information sooner.   

All Questions regarding villas should be made to Doug.  Email: info@brisacaribe.com   telephone: +52 984 873-5459  or 1 303 325-5800  Please call between the hours of 8:00 – 7:00PM Central time.                               

Make check payable to: Doug Wasmuth  

Mail to:      40 Hilltop Trail
                 Fairfield, PA
                 USA   17320

Please note the villa name, the name the reservation is under and the date of the reservation.

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